Create a single information space and thereby increase enterprise manageability and reduce overheads it possible now thanks to ElectroOffice – developed using SharePoint technology. The platform may be integrated into most office applications.
Barriers to growth
The faster a company develops, the more documents are stored in its archives. The volume of paperwork soon grows to the point where it becomes practically impossible to manage all of the company's documents.
ElectroOffice is a platform that is used to build electronic data management systems, corporate and government portals. This tool not only helps organisations avoid mountains of paperwork, but can also act as a unified information system that helps solve many problems within any given enterprise.
SharePoint is used in the following institutions and organisations of the Russian Federation
- The State Parliament
- The Customs Service
- The Ministry of Economic Development and Trade
- The Presidential Office and Government of the Russian Federation
- VTB 24 Bank
- The Ministry of Education and Science
- The State Registration Chamber at the Ministry of Justice
- The Russian Presidential Library
- The Constitutional Court
- The Ministry of Public Health and Social Development
- The State University “Higher School of Economics”
- Renaissance Capital
The 17 largest SharePoint implementations in the world
|01||Mary Kay||Major cosmetics producer deploys Microsoft search technology to increase efficiency.|
|02||TUV NORD Group||Global certification group improves safety and quality audit efficiency by 20%.|
|03||Del Monte Foods||Automates formula change process to reduce cycle time by 33%.|
|04||Monsanto Company||Agricultural innovator empowers employees, cuts costs with integrated enterprise search.|
|05||MTV||TV giant automates workflow, boosts data access with information management system.|
|06||Parks Canada||Government agency streamlines information management and enhances collaboration.|
|07||CGI Insurance Business Services||Canadian professional services firm accelerates the generation of proposals.|
|08||Ampacet||Global manufacturer expects $60 million of new revenue from product innovation.|
|09||Ziba Design||Design firm improves customer relationships with new extranet solution.|
|10||Statoil||Leading oil and gas producer improves collaboration with offline working.|
|11||Getronics||Solution provider gains enhanced security in critical collaboration environment.|
|12||Sheppard, Mullin, Richter & Hampton||Law firm increases functionality and reduces costs with new intranet.|
|13||Enterprise Rent-A-Car||Car-rental company upgrades IT environment for increased security, user productivity.|
|14||Arthur J. Gallagher & Co||Brokerage embraces electronic document management for better customer service.|
|15||Department of Education and Training Victoria (Australia)||Saves up to $208,000 a year with Microsoft Office SharePoint Server 2007.|
|16||Miami Dade County Public Schools||Collaborative portal improves education for fourth largest U.S. school district.|
|17||BMW||Takes employee collaboration to new heights with communication software.|
|01||Glu||Heavily customised and branded portal for mobile gamers.|
|02||SendTec||Corporate website for a multi-channel marketing company. Looks nothing like a typical SharePoint site, and they even used a custom HTTP handler to hide the '/pages' folder structure.|
|03||Wise Woman||A community portal for women created by The Body Shop.|
|04||Plymouth Hospitals||Corporate website for a healthcare provider in the UK.|
|05||MyTalk AU||A community portal for a group of radio and TV stations in Australia.|
|06||Direct Energy||Corporate web site for one of North America's leading integrated energy companies. The site uses Site Variations capability to implement English and Spanish versions of the content.|
|07||PD NET||Large professional training and e-commerce site with lots of content in English and French.|
A portal that has a corporate style and uses an existing company domain, which can contain a great deal of information. This kind of portal can be used by the company management to bring news and important information (such as regulations, instructions, duties and requirements) to the attention of employees, post information about key workers' blogs, and organise surveys. The portal may also have forums used to discuss problems and tasks. Text files may be accompanied by galleries of multimedia content.
A corporate portal will become an electronic data archive, which is safely protected against unauthorised access. It is much easier to work with electronic than with paper documents; ElectroOffice provides the option of full-text stemming across the entire storage archive, which makes searching quicker and easier. It also provides the option of setting file access rights differently for certain employees or groups of employees while still allowing regular users to keep track of any alterations to documents. If necessary, certain company departments can be given the right to pre- and post-moderate text changes, and the company management will be able to work with several versions of the same document. EDISON also provides electronic archive creation services on the basis of paper archives or using file conversion operations.
ElectroOffice can help to formalise the agreement and matching of contracts. At this stage it is vital to control workflow and documents, which can be sent using previously created routes. Furthermore, for every agreement it is possible to set time frames and text matching. As a result, the platform helps to follow regulations, automate document flow and, thereby, avoid losing matching contracts.
To make work easier, the portal structure is designed on the basis of the enterprise structure. Every department has its own node. They provide a convenient organisational scheme and allow the creation of task lists with the option of assigning tasks to a particular employee or whole node(s).
ElectroOffice can also help get rid of bureaucratic organisational problems associated with servicing requests (such as those sent to the technical support team, personnel department, etc.). Following the completion of a task, the sender receives a report.
This system may be used as an interdepartmental collaboration tool. It can also be integrated into another EDMS.
When choosing the best option from those above, several criteria must be considered.
|01||Software compliance with the requirements of enterprise processes.|
|02||Cost of necessary equipment and infrastructure.|
|03||Cost of licenced software.|
|04||Quality of service from consultants responsible for problem definition and task setting.|
|05||Cost of developing and implementing the solution.|
|06||Time spent training staff to use the new system.|
|07||Technical support and assistance costs.|
|08||Time needed to bring information up-to-date.|
There are no “ready-to-use” solutions that can satisfy all the needs of a certain enterprise. Developers claim that they can optimise the document flow of any enterprise with the help of a box-set that was designed for a different company at a different time. However, in real life integrations of this kind are not as easy as they might seem. Furthermore, in most cases a client buys an expensive licence that should be extended every time an enterprise hires a new employee.
Developing a solution from scratch also has its drawbacks. This process involved a great deal of effort, which requires a lot of time, and consequently – money. Moreover, the company will have to spend more money on installing new software, purchasing new equipment and training personnel.
ElectroOffice provides the best option as it combines the two approaches. Special modules are developed on the basis of readymade solutions. This process requires less time and can fully satisfy the needs of any enterprise.
We do not force our clients to be dependent on us: we give our clients the freedom to improve and service the system on their own. However, we are always available should the client require our expert assistance.